Locations
Clermont, FL in Orlando, with display planning tied to venue fit, setup timing, graphics, and show-floor execution.
OCCC display space totaling 2,053,820 square feet and 7,000,000 square feet of combined meeting and event space
Integration with the ongoing Grand Concourse Expansion and Tangerine Ballroom specifications
Clermont functions as a secondary but increasingly relevant address for organizations that display at major Orlando conventions. Its location in Lake County places it outside the immediate tourist corridors yet within reasonable planning range of the Orange County Convention Center and the cluster of convention hotels along International Drive. This positioning allows corporate training departments, regional associations, and mid-market exhibitors to maintain offices in a quieter suburban setting while still participating in events that utilize more than two million square feet of display space.
The Orlando meetings economy draws from a wide geography that includes Lake County communities. Official destination resources frame the entire metro area as a unified meetings product, highlighting hotels with dedicated conference space, unique off-site venues, and centralized planning services. For Clermont-based teams, successful participation hinges on early mapping of show calendars, lead times for display fabrication, and clear understanding of each venue’s move-in parameters rather than assumptions about universal access.
The Orange County Convention Center remains the dominant facility for large-scale trade shows in the region, offering 2,053,820 square feet of display space across multiple halls, 74 meeting rooms capable of supporting 235 breakout configurations, and two 92,000-square-foot general assembly areas. A recent addition, the Tangerine Ballroom provides another 48,961 square feet of flexible space suitable for general sessions or special events. The center also maintains three full-service restaurants, eight food courts, on-site parking for 6,227 vehicles, and 173 truck bays supported by three covered loading docks.
The Grand Concourse Expansion project continues to reshape circulation and registration flows, requiring exhibitors to update their planning timelines and booth footprints accordingly. Free Wi-Fi is available in public areas and food courts, yet specialized connectivity and rigging orders must be placed directly through OCCC channels. These operational details influence how Clermont planners sequence deliveries, schedule labor calls, and design modular displays that can adapt to both current and post-expansion hall configurations.
Florida operates as a right-to-work state, establishing a constitutional foundation for an open-market labor environment across the Orlando region. This framework supports both union-affiliated and independent contractors, yet individual venues and show organizers retain the authority to publish specific exhibitor labor rules. At the Orange County Convention Center, exhibitors and their appointed contractors must adhere to a dedicated conditions document that outlines permissible activities, safety requirements, and areas where venue personnel hold exclusive responsibility.
Utility services, aerial rigging, and certain technical installations are ordered directly through the convention center rather than through third parties. This direct-order model simplifies compliance for some categories while requiring precise advance planning so that orders align with show move-in windows. Hotel venues in the supporting network follow their own house policies, which are typically detailed in each event’s service manual and may differ from OCCC standards.
Clermont’s location requires deliberate freight routing strategies that account for highway access to both the OCCC campus and the International Drive hotel cluster. Planning teams focus on aligning truck schedules with published dock appointments, preferred carrier windows, and material handling requirements that vary by venue. Early mapping of these pathways reduces the risk of demurrage charges or delayed installation during peak convention periods.
Display properties originating from or staged near Clermont must be packaged for compatibility with the region’s standard dock heights, overhead clearances, and material handling equipment. The OCCC’s 173 truck bays and covered loading docks provide substantial capacity, yet concurrent large shows can still create bottlenecks that reward precise advance scheduling and accurate advance freight labeling.
Supporting hotels such as the Hyatt Regency Orlando, Hilton Orlando, Rosen Shingle Creek, Rosen Centre, Rosen Plaza, and Caribe Royale Orlando provide extensive ballroom and meeting space that frequently hosts mid-size displays, product launches, and corporate conferences. These properties often serve as overflow or specialized venues for shows primarily based at the OCCC, creating opportunities for Clermont exhibitors to participate in both primary hall programs and targeted hospitality events within the same trip.
Successful integration requires understanding the distinct AV, rigging, and labor expectations that govern hotel ballrooms versus dedicated display halls. Many of these properties maintain in-house policies for outside contractors that must be confirmed against the specific event manual. Planning therefore includes separate timelines for ballroom setups that may have tighter load-in windows and stricter noise or lighting restrictions than the main convention center.
Clermont functions as a secondary suburban market in Lake County that feeds into the primary Orange County Convention Center and International Drive hotel cluster. Planning emphasizes accurate logistics sequencing, compliance with each venue’s published exhibitor conditions, and alignment with the OCCC’s 2,053,820 square feet of display space and ongoing expansion projects.
Florida is a right-to-work state, creating an open-market labor environment. However, the OCCC publishes specific Exhibitor and EAC conditions, requires direct ordering for utilities and aerial rigging, and maintains exclusive control over certain services. Final rules are always determined by the individual show’s service manual and general service contractor.
The expansion modifies circulation, registration, and some hall configurations. Exhibitors must update booth designs, review new rigging diagrams, and adjust move-in timelines to accommodate revised dock and corridor flows. Early consultation of the latest OCCC documentation prevents last-minute redesigns.
Properties including the Hyatt Regency Orlando, Hilton Orlando, Rosen Shingle Creek, Rosen Centre Hotel, Rosen Plaza Hotel, and Caribe Royale Orlando frequently support OCCC programs with ballroom space, hospitality suites, and overflow displays. Each maintains its own labor and AV policies that must be verified against the specific event kit.
