Booth Types
Double-Deck Exhibits in Orlando, with display planning tied to venue fit, setup timing, graphics, and show-floor execution.
Unmatched sightlines over 92,000-square-foot general assembly areas at OCCC, drawing eyes from across 2.1 million total display square footage.
Private upper-level suites ideal for VIP discussions in high-traffic shows hosted at connected hotels like Hilton Orlando with 159,019 square feet of display space.
Orlando's premier venues provide the vertical and horizontal expanse essential for double-deck displays, starting with the Orange County Convention Center's vast 2,053,820 square feet of display space divided into flexible halls that accommodate towering structures without compromising neighboring setups. Planners evaluate ceiling heights—often exceeding 25 feet in hotel ballrooms like Rosen Centre's 67,448-square-foot display area—and confirm load capacities via pre-event service manuals, ensuring decks support crowds equivalent to reception capacities of 6,000 at OCCC. Pedestrian bridges linking OCCC to over 5,000 guest rooms at Hyatt Regency Orlando and Hilton Orlando minimize external transport disruptions, allowing focus on internal elevations.
Double-deck designs thrive in the I-Drive Convention District, where Hilton Orlando's 26-foot ceilings over 159,019 square feet enable stable upper platforms for overlooks, while Rosen Shingle Creek's 31-foot heights in its 195,000-square-foot display zones support expansive mezzanines. Early RFP submissions to venues reveal ballroom-to-display transitions, critical for shows spilling from 54,652-square-foot pillar-free spaces at Hyatt into adjacent halls, where double-decks serve as visual anchors amid 235 breakout configurations across OCCC.
Stability engineering for double-deck displays in Orlando begins with wind load assessments irrelevant indoors but crucial for balcony railings exposed to HVAC flows in massive halls like OCCC's 92,000-square-foot assemblies. Decks must distribute weights evenly—typically 100-150 pounds per square foot live loads—using aluminum truss systems certified for seismic zones, with anchors tied to venue slabs via pre-approved methods outlined in OCCC's aerial rigging orders. Planners coordinate with certified engineers to produce stamped drawings submitted weeks ahead, aligning with LEED sustainability by selecting recyclable materials that echo the center's Gold certification and solar array initiatives.
Aerial rigging at OCCC routes exclusively through center services, mandating early quotes for points above 20 feet to suspend lighting grids over upper decks without interfering with 74 meeting rooms' adjacencies. In hotels like Rosen Shingle Creek, 31-foot ceilings permit catwalk integrations for upper-level AV, while Hilton Orlando's lobby-level function spaces demand low-profile supports to preserve theater capacities up to 5,460. These protocols ensure safe egress via code-compliant stairs, preventing bottlenecks in events with 1.4 million cumulative attendees.
OCCC's infrastructure—featuring three covered loading docks and 173 truck bays—facilitates double-deck move-ins by sequencing flat-packed trusses and decking through prioritized exhibitor lanes, aligning with on-site parking for 6,227 vehicles to stage crews efficiently. In right-to-work Florida, teams assemble lower frames first, erecting columns to 16-20 feet before capping with upper surfaces, a process spanning 8-12 hours per 20x40 island that respects shared hall timelines amid 200 annual events. Planners map routes from International Drive entries to hall assignments, factoring pedestrian bridges to Hyatt's 315,000 total square feet for hybrid hotel-center shows.
Hotel venues like Rosen Centre streamline setups in their 67,448-square-foot displays via dedicated freight elevators, enabling overnight installs that transition smoothly to daytime ballroom sessions holding 4,000 in theater style. Double-deck phasing—foundation, verticals, horizontals, finishes—minimizes forklift dependencies, crucial in OCCC's high-density phases where food courts and Wi-Fi zones remain operational. Post-setup inspections by EAC liaisons confirm handrail heights and load postings before attendee ingress.
Florida's right-to-work status empowers exhibitors to select setup personnel without union mandates, though OCCC enforces structured EAC conditions that channel technical services like utilities through center desks. Double-deck crews—typically 6-10 skilled technicians—handle modular erections under these rules, ordering power drops for upper-deck tech directly to avoid show-day hitches in 2.1 million-square-foot expanses. Planners verify event manuals from organizers to blend outside labor with any designated contractors, ensuring compliance across I-Drive clusters.
At conference hotels such as Hilton Orlando, labor flexibility extends to 51 meeting rooms' adjacencies, where crews integrate double-decks without house AV conflicts, supporting banquet capacities of 3,220. Rosen Shingle Creek's 99-room setup allows similar autonomy, with no verified venue-wide unions impeding 195,000-square-foot display builds. This environment accelerates double-deck timelines, from truss alignment to LED wall mounts on mezzanines.
Tailor double-deck displays to Orlando's attendee profiles by cladding lower levels in branded graphics visible from OCCC's Tangerine Ballroom—48,961 square feet—while upper wraps target elevated walkways. Interactive touchpoints like video walls on stairs draw from Hyatt's state-of-the-art tech, fostering 5,400 receptions that spill into displays. Planners layer sustainability messaging atop LEED-inspired builds, mirroring OCCC's solar panels for eco-conscious sectors in 1,501-room Rosen Shingle Creek events.
Upper decks host closed-door pods for deal-closing amid 10,000-capacity receptions, with lower demos leveraging Hilton's 50,000-square-foot largest rooms for overflow traffic. Fabrications incorporate Orlando's humidity-resistant finishes, ensuring crisp projections over 235 breakouts' footfall.
Facilities like OCCC with 2,053,820 square feet and 25+ foot ceilings, plus Hyatt Regency (110,000 sq ft display, 31 ft), Hilton Orlando (159,019 sq ft, 26 ft), and Rosen Shingle Creek (195,000 sq ft, 31 ft) offer compatible spaces; confirm via service manuals.
Aerial rigging and utilities order directly through OCCC services under EAC conditions, with stamped plans required for heights over standard.
Florida's right-to-work state allows flexible crews, but OCCC mandates EAC protocols and event-specific manuals govern integrations.
8-12 hours for 20x40 double-decks using OCCC's 173 truck bays, phased to respect move-in schedules.
