Services
Custom Crating and Asset Protection in Orlando, with display planning tied to venue fit, setup timing, graphics, and show-floor execution.
Dimensional precision matching exhibit footprints for OCCC halls exceeding two million square feet in total exhibit capacity.
Reinforced construction to handle high-density freight operations across 173 truck bays and multiple loading docks.
The Orange County Convention Center's infrastructure, featuring three covered loading docks and 173 truck bays, processes immense freight volumes for events utilizing 2,053,820 square feet of exhibit space, necessitating crating that facilitates rapid dock-to-hall progression. Custom designs incorporate skid bases optimized for forklift handling and pallet configurations that stack efficiently within the center's 7,000,000 square feet of total meeting and event space, preventing damage during the congested move-in phases typical of its 200 annual events attracting 1.4 million attendees. Planners must integrate crating specifications early to synchronize with the venue's exhibitor guidelines, which mandate EAC adherence for non-exclusive services while routing utilities and aerial rigging through official channels.
Asset protection at this scale demands enclosures capable of securing oversized modular systems destined for the facility's 74 meeting rooms or expansive general assembly areas of 92,000 square feet each. Reinforced plywood sheathing and internal framing distribute weight evenly across the OCCC's concrete floorplates, safeguarding against shifts during horizontal transport from bays to remote hall positions. This preparation proves essential amid ongoing projects like the Grand Concourse Expansion, where temporary rerouting amplifies handling stresses on incoming assets.
Hyatt Regency Orlando, directly linked to the OCCC via three walkway bridges, offers 315,000 square feet of function space including 110,000 square feet dedicated to exhibits, where custom crating must accommodate vertical lifts up to 31-foot ceilings and pillar-free ballroom spans of 54,652 square feet. Crating strategies emphasize lightweight yet durable exteriors that ease pedestrian bridge crossings for components bound for 182 meeting rooms or the Regency Ballroom, minimizing crew exposure under right-to-work provisions while meeting the hotel's event team expectations for curated setups.
Protection protocols extend to high-capacity receptions holding 5,400 guests, requiring crating that isolates electronics from vibrations during assembly in theater-style rooms seating 5,800. Planners coordinate crate dimensions to fit the property's renovated indoor-outdoor transitions, ensuring graphics and structures remain pristine amid 1,641 sleeping rooms supporting extended conference stays. This venue-specific foresight prevents common pitfalls in asset transit across the International Drive district.
Connected to the OCCC's south side by a covered walkway, Hilton Orlando provides 249,000 square feet of total meeting space with 159,019 square feet of exhibit area, demanding crating that supports fluid movement between lower-level function spaces and lobby-adjacent ballrooms up to 50,000 square feet. Custom enclosures feature ergonomic handling points for crews navigating the property's 51 meeting rooms under flexible labor rules, protecting assets en route to banquet capacities of 3,220 or theater setups for 5,460 attendees.
The venue's emphasis on smooth general session-to-breakout flows requires crating with quick-access panels for partial unpacking, preserving integrity during repositioning across 26-foot ceiling heights and reception areas accommodating 5,070. Orlando's convention ecosystem benefits from such precision, as exhibitors leverage the hotel's proximity to theme parks while safeguarding investments against multi-venue logistics strains.
Rosen Shingle Creek's 524,000 square feet of meeting space, including 195,000 square feet of exhibit area and a 95,000-square-foot largest room, calls for crating engineered for outdoor extensions spanning 136,000 square feet alongside indoor halls with 31-foot ceilings. These solutions incorporate UV-resistant exteriors for Florida sun exposure during staged reveals, aligning with the AAA Four Diamond property's capacity for 10,000 receptions or 9,500 theater-style gatherings across 99 meeting rooms.
At Rosen Centre Hotel, with 162,000 square feet total and 67,448 square feet of exhibits, crating must navigate poolside courtyards and 35 breakout rooms, featuring corrosion-proof hardware for 25-foot ceiling mounts supporting 4,000 theater attendees. This dual-venue planning under EAC frameworks ensures asset longevity amid International Drive's high-traffic conferences.
Orlando's right-to-work status enables exhibitors to appoint contractors for crating services within OCCC's published EAC conditions, which reserve utilities and rigging for direct venue orders but permit protective packaging under show organizer oversight. Custom crating plans detail crew requirements for unpacking in venues like the Hilton's 1,424 sleeping rooms or Hyatt's 144 suites, fostering efficient labor deployment without union exclusivity constraints.
Coordinators review each event's service manual to embed crating protocols into move-in schedules, ensuring alignment with truck bay protocols and free Wi-Fi zones for real-time inventory tracking. This structured approach minimizes downtime in facilities generating $2.1 billion in annual economic impact through robust asset protection.
Custom crates are designed with pallet bases and dimensions optimized for the center's three covered loading docks and 173 truck bays, enabling efficient movement into 2,053,820 square feet of exhibit space while adhering to EAC conditions.
For venues like Hyatt Regency with three bridges to OCCC, crating includes lightweight reinforcements and shock absorption to secure assets during pedestrian transport to 110,000 square feet of exhibit areas.
As a right-to-work state, Florida supports flexible EAC labor for crating tasks, provided they comply with venue manuals excluding union mandates for non-technical services.
Tailor enclosures to capacities like Hilton Orlando's 51 meeting rooms or Rosen Centre's 35, incorporating quick-access features for transitions across 249,000 square feet of function space.
